Board Policy
Date Approved: 12/16/2024
Effective Date: 12/23/2024
Replacing Policy Effective: 05/12/2003
The Pickerington Public Library is dedicated to being a dynamic community resource that fosters curiosity, understanding, and enjoyment for all customers. Our collection supports education, the quest for information, and leisure activities, serving as a comprehensive, accessible hub for equitable representation of diverse viewpoints and ideas.
In a free society, access to a broad spectrum of viewpoints is essential. The library strives to reflect this equitable representation by curating materials that support varied informational, educational, and recreational needs. Materials are selected based on criteria including timeliness, accuracy, community interest, and diverse representation.
The Board of Trustees affirms its commitment to intellectual freedom as outlined in the American Library Association’s Library Bill of Rights, Freedom to Read, and Freedom to View statements. Materials will not be excluded based on the author’s background or beliefs. Selection of materials does not imply endorsement of their content but reflects the library’s mission to provide access to a wide range of viewpoints for independent inquiry and decision-making.
The Board recognizes the growing importance of digital formats, including eBooks, streaming media, and databases, and authorizes their inclusion in the collection based on the same principles as physical resources.
The Board supports periodic evaluation of the collection for relevance, condition, and community alignment, including the removal of outdated, low-demand, or worn materials. Customers may request reconsideration of library materials through a formal process outlined in the administrative procedures.
The Board expects the Library Director or their designee to ensure the effective implementation and enforcement of this policy, maintaining its alignment with the library’s mission and community needs.
Administrative Procedure
Date Approved: 12/16/2024
Effective Date: 12/23/2024
Replacing Administrative Procedure: New
A. Responsibility for Selection
a. The Library Director or their designee oversees materials selection, collaborating with qualified staff who provide expertise based on community interests, educational trends, and demand.
b. Staff use reputable journals, professional reviews, and bibliographies to guide selections. Community input is gathered through surveys, focus groups, and other engagement opportunities.
c. The Library Director or their designee, in collaboration with qualified staff, oversees the selection process and ensures this policy is effectively implemented and enforced.
B. Selection Criteria
Materials are selected based on:
a. Alignment with the library’s mission, vision, and goals.
b. Timeliness and relevance to contemporary society.
c. Demand and lasting value.
d. Factual accuracy, literary merit, and objectivity in nonfiction.
e. Equitable representation of viewpoints.
f. Readability and suitability for the intended audience.
g. Local interest, community standards, and specific requests.
h. Author/publisher reputation and authority.
i. Availability and budget considerations.
j. Suitability of physical or digital formats and their value to the collection.
C. Digital Materials
a. Digital resources follow the same selection principles as physical materials, with additional considerations for:
i. Format compatibility and ease of use.
ii. Licensing agreements and intellectual property rights.
iii. Accessibility across devices.
iv. Usage restrictions, such as concurrent use limits.
v. Community demand and cost-effectiveness.
D. Equitable Representation of Viewpoints
a. The library actively upholds intellectual freedom and maintains materials that reflect multiple perspectives.
b. Selection and displaying of materials does not imply endorsement but ensures access to diverse perspectives for independent inquiry and decision-making.
E. Labeling and Content Advisory
a. The library does not label materials based on personal opinions or controversies. Advisory labels provided by publishers are maintained, but the library does not add additional labels.
F. Collection Maintenance and Weeding
a. Materials are reviewed regularly to ensure relevance, accuracy, and good condition.
b. Items may be removed due to outdated information, low circulation, or physical wear.
c. Removed items transferred to the Friends of the Library per a written contractual agreement.
d. Digital Material Weeding:
i. Digital resources are reviewed for:
1. Low usage or demand.
2. Outdated or inaccurate information.
3. Obsolete formats or platforms.
4. Licensing agreements that expire or are no longer cost-effective.
G. Donations of Library Materials
a. Donations are evaluated using the same selection criteria as purchased materials.
b. Items not added to the collection or used by the library in any other way are transferred to the Friends of the Library. Financial donations are managed by the Library Director or their designee and coordinated with donors.
H. Request for Reconsideration of Library Materials
a. Customers may challenge the inclusion of materials by submitting a Request for Reconsideration of Library Materials form.
b. The Library Director will review all requests and coordinate a Reconsideration Committee meeting.
i. Reconsideration Committee Composition:
1. Library Director as Chair of the Committee: Provides leadership, facilitates discussions, and ensures adherence to library policy.
2. Public Services Director: Represents the operational perspective of public-facing library services.
3. A Librarian from the Discipline Where the Item is Being Challenged: Provides subject-specific expertise relevant to the challenged item.
4. A Department Manager: Offers administrative insight and broader operational context.
5. A Member of the Board of Trustees: Ensures alignment with the library’s governance and policies.
c. The Process
i. The Committee reviews the challenged material or service, the Collection Development Guidelines, Mission, Vision and Strategies, and the ALA’s Principles of the Freedom to Read.
ii. Once reviews are complete, the Committee will meet and make a recommendation for retention, removal, or replacement.
iii. The Director or their designee informs the customer of the Committee’s decision.
iv. At the first Board meeting following the decision, the Director will report the Committee’s decision directly to the Board of Trustees.
v. Appeals to the Board of Trustees may be made if the requester disagrees with the decision.
d. Request Limitations:
i. The requester must have reviewed the material in its entirety.
ii. The requestor must live within the funding boundaries of the Pickerington Public Library. Specifically, Fairfield County and Franklin County (PLF Funds).
iii. Materials and services cannot be reconsidered until at least five years have passed since the last decision.
MISSION STATEMENT AND PHILOSOPHY
Mission Statement
The Pickerington Public Library is a dynamic community resource providing library services to foster an inquisitive mind and the desire to know, understand and enjoy the world.
Philosophy of Collection Development
In a free society, information on many points of view, in many fields of endeavor, must be readily available. The Pickerington Public Library serves the public as a general center of information and diverse ideas. It has the responsibility of providing materials reflecting a diversity of views and expression. Materials are intended to aid in the pursuit of education, the search for information and the enjoyable use of leisure time. The library recognizes that it has limited financial resources and has a responsibility to use its public funds to serve the entire community. Consequently, the library’s collection reflects the collective needs of the community as opposed to any one individual’s interests. The library uses other available avenues – interlibrary loan, appropriate referral, or redirection to serve the individual whose interests go beyond the scope of the library’s collection.
The library believes in the right and obligation of parents and guardians to guide the moral development of their children. The decision as to what library material a minor may use is the responsibility of the parent or guardian.
SELECTION PROCESS
Principles of Selection
Selection is based on the merits of a work in relation to the needs, interests and demands of the community. The library supports and is supported by the American Library Association’s Library Bill of Rights, Freedom to Read and Freedom to View statements which affirm that free and convenient access to ideas, information, and the creative experience is of vital importance to every citizen today. The selection of library materials is predicated on the library patron’s right to read and his/her freedom from censorship by others.
Responsibility for Selection
The responsibility for the selection of materials rests with the Library Director. The Director may include professional and para-professional staff in the selection process, thus allowing a variety of input based on knowledge and expertise in particular subject areas. Any book and/or library material so selected shall be held to be selected by the Library Board.
Criteria for Selection
Selectors consider some or all of the following criteria when selecting library materials:
- Contemporary significance, demand, and/or permanent value
- Factual accuracy and/or objectiveness of non-fiction materials
- Community needs, standards and/or requests
- Readability and/or literary or artistic merit
- Presentation of various subjects and/or viewpoints
- Reputation and authority of author and/or publisher
- Price and/or availability
- Suitability of physical format for library purposes
- Value in accomplishing library mission
- Inclusion in standard bibliographies or indexes
- Professional journal reviews
- Availability of material in other area libraries
- Relationship to existing collection in the same subject field
A resource will not be excluded from selection solely for the reason of the race, color, religion, gender, sexual preference, national origin, disability, age, ancestry or other characteristic of the author or the source. The addition of material to the library does not constitute or imply agreement with or approval of its content, but assures that a variety of differing points of view are represented.
Donations of Library Materials
The library welcomes gifts of books and audiovisual materials. Gifts are accepted from the donor with the full understanding that all gifts become the property of the library. Gifts must meet the above selection standards before they can become a permanent part of the collection. The library reserves the right to dispense with gifts in any manner that it deems appropriate. Donations which are not placed in the collection may be given to and then sold by the Friends of the Library for fund-raising purposes to benefit the library.
The library does not appraise gifts materials for tax purposes. A letter of receipt stating the number of items given may be sent, upon request, to the donor.
The library will accept donations of money for the purchase of materials to serve as memorials or to honor individuals. The Library Director will work with the donor to purchase materials which are meaningful to the family and the donor.
COLLECTION MAINTENANCE
Materials no longer deemed useful in the library will be disposed of according to accepted professional practices at the discretion of the Library Director. The weeding of library materials is a continuing process and one that is essential to maintaining a quality collection.
The process and decision to weed an item takes into account the same criteria used when the item was first selected for inclusion in the collection. In addition, criteria such as obsolete information, insufficient use, excessive wear and tear, space availability and changing user interests are considered. Duplicate copies and items superseded by newer editions are reviewed for possible weeding.
Discarded materials become surplus property and may be given to and then sold by the Friends of the Library for fund-raising purposes to benefit the library.
PROCEDURE FOR RECONSIDERATION OF MATERIAL
The Request
Any person at least eighteen (18) years of age, a registered patron of the library, and a resident of the Pickerington Local School District may question the inclusion of materials in the library collection by submitting a “Request for Reconsideration of Library Materials” form. Materials will remain in circulation during the reconsideration process.
- This form must be completed in full, signed by the person, and forwarded to the Library Director for review.
- The person must have read, viewed, or listened to the material in its entirety.
- It is most helpful if the specific material in question is sent along with the form.
The Library Response
- The Library Director, in consultation with the appropriate staff, will review the written comments.
- If the material meets the criteria for selection, the person and the Board of Trustees will be notified in writing of the Library Director’s decision.
- If the Library Director finds the material does not meet the criteria for selection, the Library Director will remove the material and notify the person, and the Board of Trustees.
Patron Appeal
- If the person requesting the reconsideration is not satisfied with the Library Director’s decision, such person may, within fourteen (14) days of such decision, file a notice of appeal in writing with the Library Director who shall promptly notify the Reconsideration Committee.
- The Reconsideration Committee will then be called together to review the material in question.
The Reconsideration Committee
The Reconsideration Committee will consist of a professional staff member selected by the Board, a registered patron of the Pickerington Public Library who resides within the library’s district, and one member of the Board of Trustees. The patron representative shall be appointed annually by the Board.
The committee, with input from the staff, the person making the appeal, and/or other interested parties, will undertake the following:
- Read, view, or listen to the material in question in its entirety
- Review the selection process and criteria for selection.
- Check reviews and recommended lists to determine recommendations by experts and critics
- Meet to discuss the material in question
- Make a recommendation for retention, removal, or replacement
The Board of Trustees, the Library Director and the person making the appeal, will be notified of the recommendation of the Reconsideration Committee. If the person making the appeal or the Library Director is not satisfied with the Reconsideration Committee’s finding, within fourteen (14) days of the decision by the Reconsideration Committee, such party may file, with the Board of Trustees, a written notice of the appeal containing such person’s objections, and the copy of the “Request for Reconsideration of Library Materials.” The decision of the Board of Trustees will be final.
No book or other library material will be reconsidered until at least five years have elapsed from the final decision of any prior reconsideration.
Collection Development Policy
Revised 5/12/03